Simpler agent contracting starts with better visibility.
HE Comply centralises agent agreements, approvals, and audit trails. We reduce risk and give leaders live visibility of crucial agent performance data.
Why we built HE Comply
International recruitment is changing fast. Increasing regulation - including Australia's evolving ESOS standards - brings added layers of process and checks. University & college teams must protect ESOS compliance whilst still delivering growth or meeting caps. Yet many lack the requisite holistic visibility of contracts, commission and bonus terms, and compliance indicators. This creates risk for executive teams and slows corrective decision-making.
With increased pressures on operational staff, we built HE Comply to make it simpler to deliver against ESOS compliance and commercial targets.
Why digital contracting is better
Link sub-agents to their master agent. Record approvals, territories and commission rules. See who is authorised and stop unapproved routing.
Instant access to all agent contracts and commercial terms, including bonus structures. No missing versions. Continuity when staff move on.
Every change captured with who, what, and when. Faster reviews and clearer accountability. ESOS-compliant practice across your operations.
View results by agent and sub-agent against contracted terms, territories and programs. Act on exceptions early, not post-cycle.
Can your university do all this today?
Record who approved what and when. Track expiries and automate renewals for trusted partners. Export clean evidence for reviews in minutes.
Compliantly vary terms to capture quality student supply. No more lengthy email chains and uncertain student origins.
Universities must ensure all partner & sub-agent counsellors are trained appropriately. Can you be certain today?
FAQs
Agent agreements may define commission terms, renewal dates, bonus arrangements, territories, approval rights, and partner obligations. When those contracts sit across inboxes, shared drives, and spreadsheets, teams waste time finding information and risk acting on outdated terms.
HE Comply gives your team one place to manage contract records, approvals, renewals, and activity history. That helps reduce admin and improve accuracy, and gives leaders clearer visibility over agent partnerships and commercial performance.
You decide who can access each contract and what they are allowed to do. International Office staff can manage agreements day-to-day and senior leaders can be given full visibility where needed.
Approvers such as a CFO, COO, or delegated manager can review new or renewed contracts before they are released for digital signing. Contracts can also be shared selectively with individual staff, and you can choose whether agents see the same agreements.
Yes. Partnered agencies can record their sub-agents, and universities can adjust this list by country or by agency. Sub-agents posing risk or showing weak conversion can be restricted from submitting applications. This is integral to ESOS compliance.
This also supports market focus, allowing universities to prioritise certain regions and pause others as intake needs or visa risk ratings change.
Yes. HE Comply is GDPR compliant. Relevant contract data is stored securely using AWS and DocuSign infrastructure, with encryption in transit and at rest. Australian users’ data is held onshore in AWS Sydney, and all accounts come with multi-factor authorisation.
We do not use your commission values or contract data for AI training. HE Comply is designed to be significantly more secure than the common practice of sharing contract files by email.
Yes. Each contract includes activity history so your team can see who initiated, reviewed, signed, managed, viewed, or updated an agreement.
This reduces the need to rebuild records manually from emails and folders. It also gives teams cleaner evidence for internal reporting, ESOS compliance reviews, and partner management.
Senior users on some accounts can also see collated views of all account activity across contracts, users, and markets.
After an initial discussion and demo, setup usually takes 20–30 minutes. This includes uploading your first contracts.
No on-premise installation is required.
We support users step by step and can provide one-to-one onboarding to help your team import contracts, configure permissions, and start managing agreements quickly.
Yes. We can connect with existing data sources on request to support richer reporting and reduce duplicate work.
We integrate with all Enterprise users' chosen system(s).
Many teams choose to start without integration by importing contracts directly and managing agreements inside HE Comply.
Yes. HE Comply helps you import existing agreements quickly using an AI-assisted workflow. This gives your team a cleaner starting point without manually rebuilding every contract record.
We advise loading max. 40-50 at one time; this takes around 2 minutes for our AI to structure and you can the check details and confirm upload. Manual quality assurance tools are provided for users.
Users can also add related documents and nest these with contracts. For example, due diligence documentation or certificates of representation.
Many agents use our platform to manage their agreements with universities and colleges.
When an agency partner invites you to co-manage your agreement, it is important to join via the unique link inside that email. This ensures your account is linked to the agency's account upon joining, and that your contract is visible to you.
It is free to co-manage agreements where the partner agency has invited your institution.
Worth knowing: agents can issue two types of invitation to university partners:
i) to create an account and link here in HE Comply (with no contract shared), and
ii) an invitation to co-manage your contract.
In both instances, use the invitation link in the email to create your free account.